11.06.21: Potential New Hire

Transcript

so thank you for joining me. And, and I want to, um, obviously we started at the beginning of the year planning for, to grow the. Um, and really want to focus on that next year. And that's you want to recommit, I'm love you guys and think you're valuable. So let's just look at that in January, but today, since you've been with us for so long, I just want wise counsel through all of this.

And really, um, if you read it, there's someone that's approached me, Renee, where I said in the notes, um, who really wants to come alongside and. Scale the nonprofit side. Um, and so I want to go through a series of coaching, including you guys talking with her and interviewing her. Um, so before I even share my screen, what's happened, I mean, creative woman has like, and the box has just gone bonkers this year.

It's I can't even hold on anymore. Um, and I knew that was going to happen. It's so funny had like our Hannah not Hadley. You know, I think back when we were at Melissa's house and you were praying. Really spoken. I wrote it down that the Lord showed you that harvest time was coming. And what I've come to realize is harvest time means it's that's when the that's when you work the hardest, because there's so much going on.

It's not hard. It's oh my God. It's like a farmer who's like picking it's harvest time. You have to go pick and plow everything and get it ready. It's the hardest. So I feel like that's the season we've been in, especially. Six seven months. And I can't even keep up with hired Kendra. I just hired a project manager that's on contract only because I want to make sure we have the finances long-term and also that it's a good fit.

Um, and then Renee who y'all know, do y'all know Christina, who, you know, you know, her Hannah, do you know who I'm talking about? When I say. I've never met her, but I do know who you're talking about just from over the years, you talking about her. Yeah. So she has worked for the past two years with ABA, which is Austin bridge builders Alliance.

Dana. You probably know who they are. They're a big nonprofit organization here that bridges, churches and the work place. Basically bring it in Christian CEOs and pastors together or business woman. Um, she's feels she's putting in her notice in January and really fills her time. There is over and really on the fly as we were talking on the phone said, well, you know, I've always wanted to work with you guys.

And basically that's how it starts. There was no like, Hey, I have an idea. Come sit with me. I want to, you know, um, but she's always poured in to see a CW financially and just as a friend. And so as we talked about it and prayed about it, we just keep talking. And so, um, we were under the cover of women's nonprofit Alliance.

Right. They do our accounting. So what I've already done and I'll share all that with you. Uh, as I've talked with Terry who is over that, uh, had a coaching session with her, um, and ironically, or coincidentally, whatever you want to say. She also knows Renee, um, because Terry used to work at ABA and as Terry was leaving, ABA, Renee was coming in.

So they had like a month together. Um, and now. Renee is going to be coached, have a one-on-one coaching with Terry and then the both of us. So all that to say, we, I want wisdom to come in and we're both in the agreement. Like if it's a no, it's a no, but we want to explore and have all the wisdom and counseling.

Does that make sense? So it's not official. It's a, we think we're supposed to do together. We don't know how that's going to look. Let's get some wise counsel on.

That makes sense. So tell me more about

how do you see her being used or if you were to right now write her job description, what would it be? Yeah. Good question. That's part of the screen share. So let me screen share this because there's two things that have happened. She's given me her job, her dream job ideas for mentoring, for being a part.

And a lot of the things that she's wrote written down. I'm like, I've been looking for that and it's more on the ministry side of the volunteer base and fundraising. Which I love volunteers, but I also know that long-term, as we grow, um, I can't keep a handle on managing that part. That makes sense. Yeah.

And said that point question. Are you comfortable managing her and her holding her accountable as an employee? Do you feel like y'all have that. Yeah, that's a good question. So short answer. Yes. What I see with her because we've been friends long enough. Uh, and what I see with her because of her age, she's not in this for status and position.

I think if someone approached me that was 32 was like, I have a nonprofit degree. I want to do this. I'm growing this. I would be more reluctant. I see her more, being a wise counsel wisdom leader that doesn't want my place just wants to fan the flame. Does that make sense? Like I have no threat. Not that I should have you throw with anybody, but I feel like this is like, this would be a comfortable, like I trust, but also let's do this together.

Be more of a team. But also in the sense of, um, not necessarily personality wise, but in a sense of like accountability, right? So like you have your fundraising goal is X amount. Like you're supposed to attend this many networking events and reach, you know, this amount of fundraising and create this many partnerships.

Like, are you comfortable? Like enforcing that accountability piece. I am because that's actually her passion part. That's great. That's where, that's what she wants to do. And I'm like, oh, well, I'll do that. Um, so at least during share, um, and that's what she does at Abba. Great. She does the fundraising there.

She does the membership and connecting and bringing it in sponsorship.

But she enjoys that and is successful at, as that. Yes. They actually want to promote her to January and she's having to turn that down. Yeah, that's awesome. Yeah. And her history has been her professional history. So she's been in Austin for 20 years. So when she moved to. Before that she grew a cosmetic company, um, was the second, like the founder.

She was a second and grew that successfully to whatever million dollar business moved here has always been a part of, uh, nonprofits because, um, basically they're very well off. So she's always been a part of fundraisers and nonprofits and as far as fundraising part, um, and so that's her. Passion, I guess.

I don't know what other way to say that. Yeah, but that's a good quote. Even these questions like you're asking is asking her more specifically, how did you do it? Why do you want to do it? Yeah. That's why I want you guys to come in and she knows it's going to be like, everybody's going to be talking to her by the way.

Cool.

All right. Can y'all see this? Oh, how do I make it towards one page and not side by why?

There we go.

Okay. So here she wrote this, she wrote this. Yes. And so part Terry has this as well. What Terry has advised as we go through and I've asked Terry and you guys to be a part of this process, the whole way, like touch points all the time to refine. And she's like, Terry's first thoughts were, there's a lot on here.

What we need to figure out is what's first, if, if, if it moves forward. So here's her intentions. So I'm starting right here with number one. Um, do you want me to just read it out loud? I just want to read it. Ah, what's better. I can read it so I can calm down if I see it.

What's all things space,

online, little online website, but it's a newsletter that goes out once a week with all kind of like here's some, the fate things that happened this week that you need to keep up with. It's one of her things she's been doing for like five years. Cool.

Right. Well, what do y'all think so far? I think it's a lot of information

and Hannah's ride or Terry is right. Who said it needs to be narrowed down to one or two things. And I think I know what those are. What are they, what do you think they are? She needs to be the driver of raising funds. I mean, yeah, like this, these dream items under here, of course she would be an encourager.

Of course she would have to collaborate. Um, but she's got some things in there around mentorship. I don't think, I don't think, I think, I think you can have a volunteer. Who does mentoring and vault over volunteers? I think you've got somebody now. Who's talking about being over volunteers, um, doing sponsorship and fundraising.

That's a lot of stuff. So I think first you need to bring in somebody who is, um, who's your yang to your yang. Right. So what are, what are you not enjoy? What is not your favorite? What are you don't what do you not feel good about? And you've always struggled in not like going and doing the fundraising.

You hate that. In addition to that, that's what we need the most of, like, you're never, we're never going to be able to do all those things if we don't have solid, um, funding through sponsorship, events and fundraising. So I would take out of the equation for her mentorship. Uh, Really even the boxes. Oh yeah.

Yeah. Does she write something in there about the boxes? I thought, yeah. I don't think she wants to be a part of the boxes. Oh, okay. Um, with the for-profit side. Okay. So I would definitely take out though, even being over volunteers, I think that's somebody you can always find, find who has experience in that.

But you're not going to always find somebody who is this strong in fundraising, which is our greatest need. Yeah. She's a relational person for sure. And a network and she's got, she's got connections already. I think there's also a lot of value in essentially her being like a public relations. Specialist for created woman, you know, she can find all these events, she can leverage her connections.

Um, she can grow the name and the brand of created woman, which in turn will generate more sponsorships and donations. Um, but I think the, how is, so I think her primary to Crystal's point her primary job. Is to generate donors and donations and how she does that is through brand awareness, community involvement, public relations, social media.

So she does all of that now, but the, what is growing, growing the organization financially, right? Does that mean. They'll tell you what else? Marketing genius. That is. So I will tell you what else I like about her that I could not say, um, in my day-to-day job, I like her a. I love her age. And I even, I said this to her the other day, cause I went to her house Thursday cause uh, we really, we were really intentional about like, let's pray about this.

Let's talk about it and not rush into anything because our friendship is first. And if it's a no, then we keep the friendship. And so sh and I, but I said to her, I said, and this is obviously between us that. You know, like mom, our mom, me and Crystal's mom does not get this. And she says, all the time, women, my age don't need blah, blah, blah, blah.

Or don't get this or whatever. And I'm like, no, there is a group of women, your age that does and need it. And her Renee and mom are like 10 years apart. And they're totally different. When you think back, we've been doing this for 10 years, mom has never been. But there's a generation of women that do, and she's going to bring in that generation of women, that's going to feed into our, and we've said this a lot.

We're always going to keep the twenties and thirties and the forties around. And they're the ones that are growing, that we are equipping empowering well, who's equipping and empowering them that generation. Like I think about Heather, my friend, Deanna, which by the way, I think she's still a subscriber.

She is. I mean, she she's Tim's age. So, I mean, she's 53, she's glamorous beautiful stylish. And she does not have children. And at 53 she retired from her job. And so she's in that phase. Right. And see, and that's the thing. I think like what she has said, she said, I have more years behind me than I do ahead.

And I see what she says. She's like, I see the Lord. She's like, I only have about four to eight years of hard work. And then she's like, all I want to be doing is mentoring. Like, that's it. So that's her long-term goal and that's probably why you see mentorship in here, her and maybe, and that's probably how it even comes in at first that she's mentoring us financially how to do stuff and grow the next generation and your job.

But her heart is mentorship. She has said that for years and she said, I want to do this for years. And then I want to be having coffee with women and mentoring them spiritually. So she could definitely be an advisor in that. Yeah. Yeah, but she's still a worker. Like she still, I say what I mean by that is like, she still like, take me, for example, I'll be 50 next month or next month.

And just a few months, I feel like I am like in the prime of my career. So I feel like she's still. She wears me out. She's in the prime. Like she's not no kids. She has no kids keeping her awake. So she's like, whoa, she's not, oh, I'm retired. I just want to kinda, you know, mentor a couple of women still working full time.

They're both like that. He's still working full time and helps lead worship at his church and be caves. You know, that.

We're in our prom. We're not fun. So if I'm hearing you guys correctly, we see value in some parts and that it's not a hard, fast. No, it's a there's value. Let's continue this process. Yeah, it needs to be re it narrowed down to be defined. This is not a good, and I don't know if this is what she meant. I think she framed up.

She literally said she breaks it up to be a job description and you've written job search. Well, I think that's where Terry comes in and that's why I want her to be a part of this process too, as her saying, this is where you work. It's also a third person. That's not on my team. You know what I mean? Like I see her doing things.

Like the soccer, because that's that's money. She, she might go to a few soccer games, but go into all of them that would fall under her umbrella as far as, um, event. Cause that's events and fundraising. Yeah.

Yeah. What Hannah, Hannah, she would be responsible for finding opportunities, right? Right. Yeah. Yeah, absolutely. So what I see that, like, she would be responsible for fine looking at collaboration, so she would be responsible for finding those events and then working with collaborating with your person who's over volunteer.

To staff those.

So that would kind of be on your job description, you know, schedule organize, you know, um, find events, whatever the right word, and then collaborate with volunteer coordinator to staff. Well, and to that point to kind of add to what crystal is saying, we don't want to replace. Any of the volunteers with her, we want her to make theirs, their volunteer opportunities more successful and get them to, and not replace them with any of these things.

Right.

I like that. This is a new position. Yeah. Agreed. Um, cause none of you think about this. And it did not go well. So remember, a couple years ago you had two volunteers that was supposed to be their job to go out and raise funds. And you're not going to find people on the side, on the side to volunteer, to do this successfully.

Right. I agree. So, um, her husband. Robin is having heart surgery in January, December. I'm just giving you a timeline of what I see happening for conversations. Um, so her goal, so what she's doing is wrapping things up in November, like getting her that, her current job at like ahead, not up-to-date, but ahead, so that they're successful in January.

And all of that because she's taking the months, obviously off to take care of him in December. Her meeting with Terry is November 17th. So it's next week, I think it's next week, actually the week after. Okay. Um, because between her schedule and Terry's coaching schedule, that was what it lined. So what I would like is for her to meet with Terry first.

Because Terry is going to narrow it down as well. And she's actually really nervous about that because she sees Terry is very strong. Um, and then have a meeting with you guys where you ask her the same interview questions, um, or whatever you feel is appropriate. Um, Like we'll take what Terry says and then bring it to the board.

That makes sense. So I feel like if we do it opposite, Terry is going to be able to like chip stuff away in a way that maybe we can't. As a third, third party to go ahead. Sorry. I didn't mean to cut you off. Have y'all already discussed salary expectations. You and I were thinking the same question. I should've said that she makes a thousand dollars a month at ABA.

She's like, I'm not in this for the money. She's like, if I can make that. Okay. Yeah. And would she be a 10 99 contractor know that's good. That's everybody else usually is. Kendra is so I don't know how that would work. That's a, I don't know. That's a good question. That'd be something for women's nonprofit and my accountant, maybe to say what works best, but I don't know.

What are you thought? What are your thoughts? I mean, if she's a contractor. Then the role needs to be much, much more clearly defined because you're literally paying for paying for her deliverables. But if she is a W2 employee, then there is more room for her to do more. Does that make sense? Because the w two employee, like you're an employee, but a contractor you're paying for their work specifically for those delivered thinks you'd be more W2 is what I would want.

Right. I'm not necessarily means insurance. I mean, you could say that that's not part of her benefits package and crystal you can chime into, but that you may have to pay like payroll taxes. So I would talk to women's nonprofit Alliance, um, and see what their suggestion is for the best route. Okay. That's good.

What do you think. Well, I don't know that I know enough to say, cause this is, you know, when you're talking about non-profit and benefits and I don't, I think Terry would be your personal Nat.

So that was so I should have said that at the beginning, that even cause I've been thinking yeah, I should have said I'm sorry. Yeah, I should've said because that was the only reason I even moved forward with the conversation. Cause she said at the beginning she was like, listen, she's, I'll make a thousand dollars a month at Iowa.

She's like, I work way more than I make. She's like, I'm not in this for the money. Okay. I had a different, uh, number. I thought you were going to throw. I want to make us, I want to mark now. And many next year, I would like to take a salary from the box. If I could. I, I feel I've never felt like, well, that's what we're working towards.

We're working towards this number. She's bringing in membership more than a thousand dollars a month. I'm cool. That's how I felt with Kendra. Like if you're bringing in, she's only a thousand dollars a month and soccer's paying for all that, and we still have a ton of money left. Okay. I feel like if you're bringing in more than a thousand dollars a month, I'll pay you a thousand dollars a month.

Yeah. But at some point to crystals, you know, train of thought, I would love to stop hiring so many people to where you can take a salary. I want to, my goal has always in the last few years has been, I want to take it from the LLC side because the LLC side is actually in my name. It's. Whereas a nonprofit, I don't really own it.

Yeah. So is there a way for you to get a commission off of the boxes? Yeah. So I'm going to start doing that next year. I feel like everything's starting to line up where I can and mainly not mainly this timeline, you don't care, but mainly like, I hate not having something in my name. I haven't had a paycheck in six years.

I'm like, that is crap. Yeah. I don't like that at all. Like I've realized just like applying for things and like,

so I would like that very much. Yeah. Like I think if we could, well, and I mean, since we're not really a part of the LLC, because it's not, you know, written by a board, but I would love for you to have like a base pay and a commission off of the box. Let's do it. Amen. Everybody in agreement.

Okay. Well, so we have a timeline, um, cause we need to get her into conversation that's Thanksgiving and, and all that. So if y'all could, maybe between the two of you, uh, discuss like what works for your schedule and, uh, to talk with her and then after the 17th, and then I'll get with Terry and be like, Hey, this is the next step after you, the board, what, you know, you guys want to talk with her.

Um, but I have asked, and I'm asking you guys the same thing to be a part of the whole process one, because if it's a, no, it maintains our friends. Too, it's wise counsel, I don't want to, this is a big step. I know that we're needing to bring someone in that can scale it. And also it's going to allow me to focus on the LLC side so we can grow that.

That's also going to benefit the non-profit. Cause right now I'm running two businesses and Hannah, I know, you know how that feels. It's a lot. Um, and then we're always going to stay where we are, unless we bring in someone that can do what she says she can. That's how I feel really.

So I want the yes and the no, and the, all of that to come from Terry and you guys, not me. Yeah. Yeah. Okay. Well, I'm gonna, I'm gonna go check on my family and a couple of minutes. So is there any last thoughts? No, I was just going to run down my questions for. I'm going to take this transcript. And later today, when we get back, uh, give you all the podcast and transcribe it, it transcribes it immediately so that we have official minutes.

Um, can you ask Terry also, if she can share with. What interview questions she asks. So even if we want to hear her response for ourself, or if we don't want to ask those questions, I think that would be helpful. I will. And you know, what else I just thought of it might be good that the three of y'all have a conversation.

I, I like that. And I'll tell you why, like at Christmas, The interview process is so kind of you meet you interview with this person, and then we take you to a panel and then you, after the panel, then we want you to interview with the VP. And it is that you're saying don't interview all you guys. Nope.

Don't talk to Renee. Just talk to Terry. Now I'm saying possibly either. The Hannah and I and Terry together, or at least to Hannah and I together with her. Oh, for sure. Hannah and I that's what I was thinking is that you and Hannah together. Okay. Or us with Terry and just listening. It's so grueling. Like what if instead of with Terry, she sends you the zoom.

Interviews are the worst. It's the worst. And it's like, I mean, I I've been through panel and panel all I'm paying now. There was another one. Oh, and here's another, we like you, but we want you to talk one more time with this person. Often it's saying the same thing over and over again. It's grueling on, I'm open to two interviews or one interview, whatever you're more comfortable with Carrie by herself.

Cause I really feel like she'll get into some like really deep diving and I want that to be a focus. What if Terry sends you the zoom that she records so you can hear it and then that way you're not asking the same thing and then you have any follow-up then you like, Hey, we just want to clarify some things.

Oh, I get, yeah, I'm good with that. That sounds great. Okay. But I also think it means when you clarify, like the two of y'all together with her, and it could be very casual and not an interview, but like, Hey, we just want to touch base, but she knows that we're going to do this. We like to call it a conversation.

It's not an interview. Yeah. And she, like, we she's knows that we're going to be coached and get wisdom the whole way through. And she's. So we're calling this coaching and getting wisdom.

I can't, yeah. Okay. Thank you guys so much. Y'all are awesome. I really appreciate this. This is a big deal after 10 years. Um, I feel like I said this to someone the other day, I, I probably heard I'm sure, like if someone would have said this two, three years and I'm like, great, let's do this together. Let's go now 10 years in.

I'm like,

Because the finances are important and you know, one bad move can derail finances, which derails everything. Yes. Like the budget, you know, I like talking about the budgets and all that, but just important. And I feel like you don't need people with the same skillset. Like she doesn't need to do what she needs to science.

Yeah. Yeah. And I will tell you this one more. The other thing I like too, and then I know you going to go, is that also because Heather you've been approached with this before everybody would love to have a paying job with created woman. Right. So, you know what I mean? Like, yeah, exactly. So she's not coming to you saying I need a job.

Let's create a job for me. She's not, that's what I like about. Yeah. All right, guys. So I'm going to go get everybody together. Thank you so much. I really appreciate it. Bye.